If you’re someone who runs a business and you’re looking for a way to save on overhead costs, something that you can do is have a virtual office. That way, you won’t have to lease any office space, pay for utilities or even offer insurance to your employees (if you would prefer not to do so). If fact, according to many business experts, if you want to start a company that is both productive and profitable (and also convenient), one of the best things that you can do is to have a virtual office.
If this is something that you are seriously considering, you’re thinking about hiring some telecommute workers and you’d like a few tips on how to manage your virtual employees effectively, we have provided you with five ways that you can do just that below:
Establish clear communication. By far, one of the most important things that you need to do is make sure that you and your virtual employees are clear on how you expect them to communicate with you throughout the workday. Whether it’s via phone, email or even Skype, make sure that you convey how often you desire to speak with your staff. That alone can be the key to successfully managing virtual employees.
Email the tasks that need to be done. Something that is great about talking to employees via email is the fact that everything is written out. Therefore, whatever it is that you need to be done is clearly documented. So, at the beginning of each day or week, start off with emailing them the tasks that you want for them to do. Also encourage them to email you as soon as they sign on at the beginning of their shift to confirm that they received your email and to reply with any questions that they might have.
Offer a reasonable timeline. One mistake that some virtual managers make is assuming that their employees should be able to do a job in a certain amount of time while their staff may feel like they need more of it. That’s why, with each task or assignment, it’s also a good idea to discuss what a reasonable timeline is. Make sure that it’s one that is fair but will also get the work done in the time frame that you desire.
Monitor them effectively. If you have a project with a time-sensitive deadline, there is certainly nothing wrong with monitoring our staff. Try not to call or email them so much that they are distracted, but if you happen to need something by the end of the day, then it’s a good idea to give them a call or to send an email around lunchtime and also a couple of hours before the end of the workday.
Be personable. Although your work relationship with your employees are online, that doesn’t mean that you can’t give a personal touch. Make sure to acknowledge their birthday, to send them thank-you notes for jobs well done and to encourage them to reach out should they have any questions, comments or concerns. If you’re interested in hiring a virtual assistant, you can contact several employees by visiting UassistME.co.